Registration Guidelines

Registration Link: https://edas.info/registerPerson.php?c=34347

All participants need to register their attendance. Each accepted paper must have one full registration. For authors who have several accepted papers as the first author, there must be one full registration while for the remaining ones authors can register at student (non-author) rate.

A registration includes the conference proceedings published by IEEE Xplore, access to the keynotes, all technical presentations in the main conference, workshops, as well as round-table panel sessions. For in-person attendees, registration also includes a conference bag (the conference program is available online), a QR code for access to proceedings, badge and a gift, and tickets to banquet (dinner on June 18), coffee breaks and lunches (provided in the conference venue only during the main conference days June 17-19).

REGISTRATION PROCESS

Registration opens on April 15, 2026. You can log in EDAS to register. Be sure to click on the pay line at the bottom of the page (with credit card logos) and then select the type of registration to register.

The registration deadline for authors is May 5, 2026. The early registration deadline for Non-author is May 5, 2026, and the late registration deadline for Non-author is May 25, 2026. Without registration, a paper will not be included in the proceeding.

FEES

Registration fees for papers in the main conference, workshops, posters, and demos are the same. There are discounts for IEEE members. Details can be found below:

Author Registration Deadline: May 5, 2026

Early Registration (Non-author) Deadline: May 5, 2026

Late Registration (Non-author) Deadline: May 25, 2026

Category Author Registration Early Registration (Non-author) Late Registration (Non-author)
IEEE Members EUR 750 EUR 750 EUR 800
Non-IEEE Members EUR 900 EUR 900 EUR 950
Student IEEE Members EUR 750 EUR 525 EUR 600
Student Non-IEEE Members EUR 900 EUR 630 EUR 700
IEEE Life Members EUR 415 EUR 415 EUR 450

Banquet policies: in-person registrations include one ticket to the banquet. Additional tickets are available through EDAS (EUR 140 per ticket). For regular and short papers accepted in the main conference, two and one extra pages are allowed, respectively, for an additional charge of EUR 100 per page.

REQUEST FOR VISA INVITATION LETTERS

International attendees who require a visa to travel to IEEE WoWMoM 2026 may request an official invitation letter to support their visa application. The invitation letter is intended to assist with travel arrangements but does not guarantee visa approval.

To request an invitation letter, please follow these steps:

  1. Complete the conference registration process and ensure your registration fee has been paid in full.
  2. Send an email to the conference General Co-chair, Prof. Paolo Bellavista (paolo.bellavista@unibo.it) with the subject line:
    IEEE WoWMoM 2026 Invitation Letter Request – [Your Full Name]
  3. Include the following details in your email:
    • Full Name: (as it appears on your passport)
    • Affiliation and Position
    • Passport Number
    • Email Address
    • Phone Number
    • Paper ID
    • Paper Title
    • Conference Registration Payment Confirmation

Note: Invitation letters will be issued only to registered participants. Requests will be processed within 7 business days.